☐ Consent Agenda ☐Quasi-Judicial Public Hearing
☒ Regular Business 3:00 pm
☐ Public Hearing Contract
DEPARTMENT: Facilities
SUBMITTED BY: Megan Deuchar
PRESENTED BY: Harry Akins
TITLE & DESCRIPTION:
title
Contract Award / Custodial Services / Eco Clean Maintenance, Inc.
body
REQUESTED MOTION:
Request approval of a Contract with Eco Clean Maintenance, Incorporated for Custodial Services.
SUMMARY:
Staff is requesting approval to award a Contract to Eco Clean Maintenance, Incorporated to perform Custodial Services at several locations throughout the County.
BACKGROUND:
On September 6, 2024, Staff released an Invitation to Bid to secure a Contract for Custodial Services for seven locations throughout the County: Administration Building, Courthouse, Library, Extension Office, 3 Utility Modular Offices, Emergency Operations Center (EOC), and the Probation Department. The County received nine (9) bids, with Eco Clean Maintenance, Inc., submitting the lowest responsive, responsible bid at an annual cost of $82,272.00 for all locations. To ensure their ability to meet the County’s standards, a Trial Performance Period was initiated on November 4, 2024. During this one-month trial, Eco Clean Maintenance, Inc., demonstrated its ability to provide services at an acceptable standard. Based on their performance, staff recommends proceeding with a formal contract with Eco Clean Maintenance, Inc., to provide custodial services for the specified locations.
FUNDS:
Budget Amount: $85,796.00
Actual Agenda Item: $75,416.00
Cost: $75,416.00
Account Number: 001-26085193400001, 001-26097123401000 & 001-38265713401000
Explanation: Boro Building & Property Maintenance was paid for performing custodial services for the month of October. Eco Clean Maintenance took over custodial service operations for the County in November.
BOCC Buildings 001-26085291400001 - $45,620.00; Courthouse 001-26097123401000 - $31,104.00; Library 001-38265713401000 - $9,072.00