? Consent Agenda ?Quasi-Judicial Public Hearing
? Regular Business 3:00 pm
? Public Hearing Policy
DEPARTMENT: Administrative Services
SUBMITTED BY: Cindy Talamantez
PRESENTED BY: Cindy Talamantez
TITLE & DESCRIPTION:
title
Resolution to Repeal existing Procurement Policy and Approve Replacement Procurement Policy
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REQUESTED MOTION:
Approve the Resolution to adopt the 2026 Procurement Policy and repeal the existing 2005 policy and all subsequent amendments.
SUMMARY:
Resolution to Repeal existing Procurement Policy and Approve Replacement Procurement Policy
BACKGROUND:
The proposed 2026 Procurement Policy repeals and replaces, in their entirety, the County’s existing Procurement Policy adopted in 2005 and all subsequent amendments, including the 2008 fire rescue equipment standardization amendment, the 2009 professional services amendment and local preference policy, and the 2011 local preference amendment. The original policy is now more than 20 years old. The proposed replacement consolidates and modernizes the County’s procurement requirements, updates purchasing and approval thresholds, clarifies procedures, and strengthens safeguards for grant-funded expenditures.
Significant changes include:
Updated procurement thresholds.
The threshold for formal competitive procurement increases from $25,000 to purchases exceeding $50,000;
Establishes petty cash purchases up to $100 (unless a higher threshold permitted by the County Administrator for designated departments);
Direct solicitation with one quotation up to $2,500;
At least two verbal quotations for purchases from $2,500.01 through $5,000;
At least three written quotations for purchases from $5,000.01 through $50,000. Written quotation solicitations must also be posted on the County website for at least seven days.
These changes replace the prior policy’s lower thresholds and distinctions based on individual item value.
Updated spending and approval authority. The proposed policy establish...
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